Research records should make it possible to understand which materials were used and how they were managed. Batch traceability connects a particular supply of research material with its documentation and laboratory history.
For laboratories working with peptides, this connection provides useful context when reviewing an experiment or comparing work performed at different times.
Identify Materials When They Arrive
Start by recording the product name, supplier, batch or lot number, receipt date, and quantity received. Keep relevant accompanying documents associated with that record.
An internal inventory reference can help a laboratory organise its materials, but it should remain linked to the supplier’s original identification.
The goal is straightforward: someone reviewing the records later should be able to establish which material was received.
Maintain a Clear Handling History
Traceability continues after receipt. Records of storage, preparation, and use help reconstruct a material’s history within the laboratory.
Follow the applicable product documentation and your laboratory’s procedures when deciding what information to capture. Avoid relying on memory to explain an undocumented transfer or preparation.
OECD guidance addresses the management of test items throughout their lifecycle, including identification, handling, storage, characterisation, and archiving.
Connect Materials With Study Records
Link the relevant batch information to the experiment or study in which the material was used. This allows researchers to distinguish work performed with different batches rather than grouping everything under the product name alone.
For reference and control materials, OECD guidance specifically describes retaining identity, receipt, storage, preparation, and use records so their history can be reconstructed.
Make Records Easy to Retrieve
A consistent filing approach helps colleagues locate information without searching through disconnected emails, folders, or handwritten notes.
Use clear document names and preserve the relationship between inventory entries, supplier documentation, and study records. Whether your laboratory uses a dedicated system or a structured recordkeeping process, the information should remain understandable to another authorised team member.
For products sourced through Vastus Pharma, retain the relevant product and batch information within your laboratory’s established documentation process.
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